CASE STUDY
What IHNA discovered after digitizing placements with Clinsoft
IHNA, a leading healthcare Registered Training Organisation, needed to modernize its student placement management to handle growing volumes and strict compliance requirements.
25-30%
Reduction in Administrative workload and cost
83%
Placement acceptance and completion rate achieved
5,000+
Students managed on the platform annually
100%
Compliance visibility with audit-ready documentation
✨IHNA students gained on-demand access to placement information🏆🎖️
Problem Statement
Before adopting Clinsoft, IHNA relied on fragmented systems and manual processes. This led to errors, compliance risks, and frustration for staff, educators, and students alike.
01
Placements were managed in fragmented systems, causing errors and delays.
02
Coordinators manually assigned placements, creating bottlenecks as cohorts grew
03
Compliance documents were scattered, making tracking hard and audits risky
04
Educators used paper forms for assessments, causing delays and limiting visibility into progress
05
Students lacked clear insight into requirements, leaving them unsure of progress
IHNA found the solution with Clinsoft
Clinsoft replaced IHNA’s patchwork systems with one integrated platform. It automated placement workflows, improved compliance tracking, and gave every stakeholder, from students to leadership, full transparency and control.
Intelligent placement management
An automated allocation engine that balances student placements across multiple facilities and programs, handling thousands of placements per year with ease. This ensured the right student goes to the right placement without manual juggling.
Digital placement books
A paperless logbook for real-time feedback and progress tracking. Educators can record assessments and skills sign-offs digitally, and students and supervisors get transparent updates with evidence capture of clinical activities
Rubric-based assessments
Built-in assessment tools allow educators to evaluate students using standardized rubrics asynchronously, with automated reporting to save time and ensure consistency.
Document verification workflow
Secure document upload and verification modules manage compliance items (working with children checks, immunizations, police clearances, etc.) with easy approval workflows and audit trails for each document. IHNA staff no longer chase paperwork, because the system flags missing or expired documents automatically.
Mobile app access
A companion mobile app gives students, educators, and clinical supervisors easy access wherever they are. Students can log attendance or skills in real time, and staff can review and approve placements from any device, making the process more engaging and convenient.
Integrations & SSO
Clinsoft integrates with IHNA’s existing student management systems and supports single sign-on, making adoption seamless and secure. Users sign in with their familiar credentials, reducing IT friction.
Dashboards & reports
Custom dashboards provide IHNA leadership and administrators with live analytics across all placements. From one screen, they can monitor placement fill rates, student progress, and compliance status. Detailed reports can be generated by program, campus, or cohort, enabling informed decisions and audit-ready insights.
Timesheet and Attendance Management
Clinsoft simplified attendance tracking during student placements by allowing students to log their daily hours digitally. Educators and facility supervisors could review and verify entries in real time, ensuring accuracy and accountability. This feature improved transparency, reduced manual record errors, and strengthened compliance reporting for placement participation.
Implementation highlights
Live leadership insights
Seamless facility access
Digital shift for educators
Smooth adoption
Smart compliance automation
Clinsoft’s rollout at IHNA was smooth and quick. Coordinators were trained early, driving adoption from day one. Educators moved from paper to digital placement books, giving instant feedback and improving student experience.
Facility staff gained secure online access to rosters and attendance, reducing coordination hassles. Students uploaded compliance documents directly into the system, with approvals tracked automatically. Leadership monitored everything through live dashboards, ensuring full visibility.
Results & impact
Within the first year of adopting Clinsoft, IHNA saw measurable improvements across efficiency, compliance, adoption, and overall student experience.
Full compliance visibility
IHNA achieved full compliance visibility for all students. Clinsoft tracks and stores all required documents, ensures clearance before placements, centralizes records for inspections, and supports alignment with ASQA accreditation standards.
100% Compliance visibility with audit-ready documentation
Higher placement success
Placement acceptance and completion rates climbed above 83%, meaning more students successfully fulfilled their clinical placement requirements on time. Improved matching and tracking led to fewer drop-offs and cancellations.
83% Placement acceptance and completion rate
Broad user adoption
Digital tools were quickly adopted by educators and supervisors. Clinsoft enabled collaboration in one system, improving oversight and removing miscommunication
5,000+ Students managed on the platform annually
Efficiency gains
Administrative workload dropped by about one third, as staff saved time on allocation and paperwork, allowing them to focus on more important activities. Tasks that once required hours of coordination can now be completed with just a few clicks.
25-30% Reduction in administrative workload
Improved student experience
Students gained clear visibility of tasks and progress through the web portal and mobile app. This reduced confusion, ensured they knew required steps, and improved the placement experience
Significant increase in student satisfaction with the placement process
“Clinsoft has transformed our placement management, reducing paperwork and improving compliance visibility across our campuses.”
Dr. Bijo Kunnumpurath
Group CEO & Managing Director, HCI Australia
Clinsoft created a meaningful transformation for IHNA,
bringing wide-ranging impacts across their operations and learning environment.
This success is only the beginning, experience Clinsoft and discover the difference it can make for you.
Simplify processes and stay audit ready with Clinsoft
Australian institutions can improve placement outcomes, cut down on admin time, and stay audit-ready with Clinsoft.
Frequently Asked Questions
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Clinsoft is an intelligent clinical research platform that streamlines trials, simplifies data management, and accelerates the journey from research to results.
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- Students: upload documents, see student placements and assessment progress tracking, view placements details.
- Educators: review submissions, give feedback, track progress.
- Placement/admin teams: allocate students, monitor compliance, run reports.
- Partner facilities/institutions: confirm requirements and placements activity.
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Yes. Clinsoft is designed to support Australian regulatory expectations for education and healthcare placements. It helps maintain accurate records, produce audit-ready reports, and follow best-practice data handling aligned with the Privacy Act 1988 (APPs).
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Yes. Clinsoft can connect with common LMS/SIS platforms via APIs or secure data exchange. We’ll confirm the best approach (API/SSO/CSV) during onboarding.
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Security is built in: encryption in transit and at rest, role-based access, activity logging, and regular backups. We follow Australian privacy principles and operate to strict least-privilege and change-control practices.
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Yes. We offer quick-start guidance, role-based training, and ongoing support. Help resources (guides, FAQs) are available for students, educators, and admin teams, with direct assistance when needed.
